Land Titles Office Frequently Asked Questions


See also:
Strata Title FAQs

How to lodge your documents with the Land Titles Office?

Dealings/instruments/plans are lodged for registration with the Land Titles Office.

There are two ways to lodge dealings/instruments/ plans:

1.      By Post addressed to:

Land Titles Office

GPO Box 541

Hobart  TAS  7001

Or

2.      By hand delivery. Speak to the officer at the security desk on the ground floor at 134 Macquarie Street, Hobart (Lands Building) for further instructions.

The Land Titles Office will be closed from 2pm Thursday 24 December 2020 and will reopen for business on Monday 4 January 2021 at 8.45am.  Please ensure that all documents are lodged before 12.00pm on 24 December 2020 in order that they can be entered into URDS.


How can I pay the prescribed fees?

There are two payment methods available:

1.      You can pay by cheque or money order (made payable to: Recorder of Titles) which accompanies your lodgement.

Or

2.      You can make a request in writing to pay by credit card.  You will need to supply the  name and contact number of the cardholder.  A staff member will then contact the cardholder and process an over the phone credit card transaction.

Note: The following credit cards are accepted: Visa, Mastercard, Visa debit card and Mastercard debit card.

Where can I find the Lodgement form?

The lodgement form should accompany all lodgements and can be found under the Supporting Documents section on the Tasmania Online Land Dealings (TOLD) system.

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I have recently married. How do I update my property title?

An Application to Note Marriage is the appropriate form where a registered proprietor wishes to change their name on the Register following their marriage. This application is not required when the proprietor lodges a dealing disposing of the whole of their estate or interest.

Registration of an Application to Note Marriage is dependent on the following documentation being lodged with the Land Titles Office:
  • the original, completed Application to Note Marriage form, executed by the applicant/s
  • original or certified copy of marriage certificate or ceremonial marriage certificate
  • the original certificate of title
  • a completed Notice of Sale Form
  • a completed Lodgement Form
Information, Guide and Application form can be obtained from TOLD (through Public Services on the LIST):
http://www.thelist.tas.gov.au/told/faces/jsp/help.jsp?dealingTypeCode=NM.

The form can be completed on-line and printed or printed in "paper" format.


I have reverted to my maiden name. What should I do to update my title?

An Application to Revert to Maiden Name is the appropriate form where a registered proprietor wishes to note on the Register that they have renounced and abandoned their former name and have reverted to their maiden name. This application is not required when the proprietor lodges a dealing disposing of the whole of their estate or interest.

Registration of an Application to Revert to Maiden Name is dependent on the following documentation being lodged with the Land Titles Office:
  • the original, completed Application to Revert to Maiden Name form, executed by the applicant/s
  • supporting declaration for proof of identity and sufficient evidence of use of that name
  • the original certificate of title
  • a completed Notice of Sale Form
  • a completed Lodgement Form
Information, Guide and Application can be obtained from TOLD (through Public Services on the LIST):
http://www.thelist.tas.gov.au/told/faces/jsp/help.jsp?dealingTypeCode=RN.

The form can be completed on-line and printed or printed in "paper" format.


An owner has died. What should I do about the property title?

To change the names of the Registered Proprietor on a property title, where the property is registered as joint tenants, it is necessary to complete and lodge a correctly completed Application to be Registered Proprietor by Survivorship.

The registration of this form is dependent on the following documentation being lodged with the Land Titles Office:

  • the completed original Application to be Registered Proprietor by Survivorship form (executed by the applicant/s)
  • the prescribed fee
  • the original certificate of title
  • a completed lodgement form
  • a completed Notice of Sale form
  • Evidence of death (Death Certificate - original or certified copy, Probate or Letters of Administration)

Information, Guide and Application can be obtained from TOLD (through Public Services on the LIST):

http://www.thelist.tas.gov.au/told/faces/jsp/help.jsp?dealingTypeCode=RPS.

The form can be completed on-line and printed or printed in "paper" format.

To change the name of the Registered Proprietor on a property title, where the property is held solely by one person, or by two or more people as “tenants in common”,  it is necessary to complete and lodge a correctly completed Application by Personal Representative to be Registered Proprietor.

The registration of this form is dependent on the following documentation being lodged with the Land Titles Office:
  • the completed original Application by Personal Representative to be Registered Proprietor form (executed by the applicant/s)
  • the prescribed fee
  • the original certificate of title
  • a completed lodgement form
  • a completed Notice of Sale form
  • Original or certified copy of Probate or Letters of Administration
Information, Guide and Application can be obtained from TOLD (through Public Services on the LIST):

http://www.thelist.tas.gov.au/told/faces/jsp/help.jsp?dealingTypeCode=S99 .

The form can be completed on-line and printed or printed in "paper" format.


How do I obtain a copy of my certificate of title?

You can obtain a copy of a certificate of title by using the search facility on LIST (http://www.thelist.tas.gov.au/thelistprod/list_pages.credit_contents) or by visiting any Service Tasmania shop.


I have a query about forms and fees

The forms (including form guide) and associated fees payable to the Land Titles Office are available on line at the LIST:
(http://www.thelist.tas.gov.au/told/faces/jsp/contents.jsp).


I have paid out the mortgage on my property.  How do I remove the mortgage from my title?

A Discharge of Mortgage form is used to discharge a mortgage from a title. ie where all monies have been repaid.

The discharge of mortgage form is prepared by the mortgagee, this could be a financial institution or individual/s,

The following is required when lodging a Discharge of Mortgage with the Land Titles Office:
  • the original, completed discharge of mortgage form, executed by the mortgagee;
  • the original certificate of title (or your financial institution may provide you with a production receipt instead of the original title);
  • a completed lodgement form (available in the Supporting Documents section on TOLD);
  • the prescribed fee
Once you have all of the above you will need to lodge these with the Land Titles Office (refer to the top of this page).

If you have any hesitation in meeting the requirements, please seek advice from your legal respresentative or conveyancer.

Contact

Land Titles Office
Level 1, 134 Macquarie Street
Hobart TAS 7000
Phone: 03 6165 4444
Email: Titles.Enquiries@dpipwe.tas.gov.au

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