Office Circular No. 5/2018

DATE: 14 MAY 2018

CIRCULAR MEMORANDUM: 5/2018

DISTRIBUTION:  GENERAL

SUBJECT: DIGITISATION OF RECORDS – PROGRESS UPDATE

The purpose of this Circular is to update you of progress of the digitisation works referred to in Circular No. 6/2017 - Digitisation of Records, dated 6 December 2017.

Digitisation of the records housed in the Deeds Office in the Lands Building at 134 Macquarie Street commenced late last year. The Project has made considerable progress, with the first record set, the Deeds Indexes, now available online through The LIST.  Scanning of deeds memorials are well underway and are expected to also be available through The LIST by August 2018. A number of other series are also being digitised and will be made accessible on The LIST.

The following provides a summary of the record sets being digitised and timeframe for their online access:

SeriesTimeframe
Deeds indexesMarch 2018
Deposit deeds indexesJune 2018
Wills and Letters of Administration indexesJune 2018
Proclamations indexesJune 2018
Land Titles Act indexesJuly 2018
Purchase grants indexes (LTO)August 2018
Deeds memorialsAugust 2018
Historic cancelled certificates of titleAugust 2018
Purchase grants (LTO)August 2018


Accuracy of the digitised records is extremely important to the Department. As such, considerable efforts are being invested to audit the digitised records to ensure their quality. However, with the significant volume of records, the Department acknowledges that there may be errors missed and would greatly appreciate reporting of any issues you encounter by emailing Titles.Enquiries@dpipwe.tas.gov.au.

I thank you for your patience during this period of transition. The outcome will provide for convenient and instant access to these valuable records, whilst ensuring their long term preservation at the Tasmanian Archives and Heritage Office.

I'd like to emphasise that the Deeds Office remains accessible during this period and that all documents are still available for search.  Although documents may not be on site, the Land Titles Office is able to retrieve required documents quickly – please contact Titles.Enquiries@dpipwe.tas.gov.au should a document you need to not available on site.

If you have any questions about the digitisation process, please contact the Project Manager Anita Yan on (03) 6165 4128 for further information

ALICE KAWA

Recorder of Titles

Contact

Land Titles Office
Level 1, 134 Macquarie Street
Hobart TAS 7000
Phone: 03 6165 4444
Fax: 03 6223 8089
Email: Titles.Enquiries@dpipwe.tas.gov.au

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